Incident Management

Graph-Powered Incident Tracking & Response

Capture, investigate, and resolve safety incidents faster with automated OSHA recordkeeping, EPCRA Section 304 emergency release notifications, root cause analysis, and the only platform that automatically maps incidents to regulatory obligations through a Compliance Intelligence Graph.

⚠ 2026 Compliance Alert

OSHA’s expanded electronic recordkeeping rule is now in effect. Establishments with 100+ employees in designated high-hazard industries must electronically submit Forms 300, 300A, and 301 through OSHA’s Injury Tracking Application by March 2, 2026. SafeGenics generates all three forms and supports CSV and API submission to the ITA.

Graph Advantage

Incidents Automatically Trigger Obligations

When a spill or release occurs, the Compliance Intelligence Graph instantly determines which regulations apply, which notifications are required, and what timelines must be met — no manual lookups, no missed deadlines.

CAS-Centric Identity Resolution

Today, determining the regulatory implications of an incident is manual, slow, and risky. When a chemical spill happens, your EHS team scrambles to figure out: Does this trigger EPCRA Section 304? Do we need to call the National Response Center? Is this an OSHA-recordable event? What about state-specific notification requirements?

SafeGenics links incidents directly to the graph. Chemicals involved map to thresholds, thresholds map to regulations, and obligations are created automatically with correct notification contacts, deadlines, and form requirements.

EHS chemicals tracked

State jurisdictions

Obligation detection

< 0 s

SDS → Identity Resolution → Obligation Pipeline

INCIDENT ──→ Sulfuric acid spill, 85 lbs released │ ├──→ CHEMICAL CAS 7664-93-9 (Sulfuric acid) │ ├──→ THRESHOLD EPCRA EHS: RQ = 1,000 lbs │ │ ✓ Below RQ — no EPCRA 304 required │ ├──→ THRESHOLD CERCLA: RQ = 1,000 lbs │ │ ✓ Below RQ — no NRC notification │ └──→ THRESHOLD CA Prop 65: listed │ ⚠ State notification required │ ├──→ REGULATION 29 CFR 1904 (OSHA Recordkeeping) │ → OBLIGATION: Record on Form 300 │ → OBLIGATION: Complete Form 301 │ └──→ REGULATION Cal/OSHA Title 8 §342 → OBLIGATION: Report within 8 hours → CONTACT: Cal/OSHA (800) 321-6742

Regulatory Coverage

Built Around Real Regulations

SafeGenics doesn’t just track incidents — it understands the regulatory framework behind them. Every notification, form, and deadline is sourced from current CFR, OSHA, and EPA requirements.

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OSHA Recordkeeping

Automatic generation of Forms 300 (Log), 300A (Annual Summary), and 301 (Incident Report). Supports electronic submission via OSHA’s Injury Tracking Application through CSV export and API integration. Form 300A posting reminders for the February 1 – April 30 window.

29 CFR 1904 · OSHA ITA Electronic Submission

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OSHA Incident Reporting

Automated tracking of OSHA’s mandatory reporting timelines: fatalities must be reported within 8 hours, and in-patient hospitalizations, amputations, or loss of an eye within 24 hours. These apply to all employers regardless of size or recordkeeping exemption status.

29 CFR 1904.39 · All employers, no exceptions

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EPCRA Section 304

Emergency release notification automation for accidental releases of Extremely Hazardous Substances above reportable quantities. Generates immediate notifications to SERCs and LEPCs, with NRC notification for CERCLA hazardous substances. Written follow-up reports as soon as practicable.

40 CFR 355 Subpart C · EPCRA §304

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CERCLA Release Reporting

When a release of a CERCLA hazardous substance exceeds its reportable quantity within any 24-hour period, SafeGenics triggers notification to the National Response Center (800-424-8802), the SERC, and the LEPC. Reportable quantities range from 1 to 5,000 pounds depending on the substance.

CERCLA §103 · 40 CFR 302

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CSB Incident Reporting

Support for Chemical Safety Board accidental release reporting for incidents involving fire, explosion, or toxic release from stationary sources resulting in fatality, serious injury, or substantial property damage. Aligns with CSB’s incident reporting rule submission requirements.

CSB Accidental Release Reporting Rule

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State-Specific Requirements

Every state has nuances. Rhode Island requires reporting any release regardless of quantity. Kansas mandates written follow-up within 7 days. Florida requires notification within 15 minutes. California enforces Cal/OSHA penalties up to $162,851 for willful violations. SafeGenics tracks them all.

50 state jurisdictions · Updated quarterly

The Cost of Non-Compliance (2025 OSHA Penalty Schedule)

OSHA maximum penalties for serious violations: $16,550 per violation. Willful or repeated violations: $165,514 per violation. Failure to correct: $16,550 per day. OSHA uses submitted recordkeeping data for Site-Specific Targeting (SST) inspections — inaccurate or late submissions increase your inspection risk. Records must be maintained for five years. As of 2025, all submitted data is subject to public disclosure and AI-powered analysis.

How It Works

Incident Lifecycle — From Report to Resolution

Follow an incident through SafeGenics, from the moment it’s reported in the field to final corrective action closure and regulatory submission.

Step 01 — Capture

Field Reporting

Any employee reports an incident from a mobile device or desktop. Guided forms capture incident type, location (GPS-tagged), chemicals involved, injuries, photos, and witness statements. Voice-to-text support for hands-free reporting in the field. Offline mode syncs automatically when connectivity is restored.

Step 02 — Classify & Route

Automatic Classification

SafeGenics classifies the incident (injury/illness, near miss, environmental release, property damage, vehicle) and determines OSHA recordability based on 29 CFR 1904.7 criteria. Role-based routing sends notifications to the right people — EHS managers, supervisors, medical staff — based on severity and type.

Step 03 — Graph Analysis

Regulatory Obligation Detection

The Compliance Intelligence Graph analyzes chemicals involved against EPCRA EHS reportable quantities, CERCLA RQs, state-specific thresholds, and OSHA recordkeeping requirements. Obligations are generated automatically with deadlines, responsible parties, and notification contacts pre-populated.

Step 04 — Investigate

Root Cause Analysis

Structured investigation workflows guide investigators through evidence collection, witness interviews, and root cause analysis using 5-Why, fishbone (Ishikawa), and fault tree methods. Investigation findings link back to the graph to identify systemic patterns across facilities.

Step 05 — Correct

Corrective & Preventive Actions

Assign corrective actions with owners, due dates, priority levels, and verification requirements. Track CAPA from assignment through implementation to verification closure. Escalation rules trigger when actions are overdue. Enterprise-wide sharing enables corrective action learnings across all facilities.

Step 06 — Report & Close

Regulatory Submission & Analytics

Generate OSHA Forms 300, 300A, and 301 with one click. Export CSV files for the OSHA Injury Tracking Application or submit via API. EPCRA Section 304 follow-up reports are pre-populated. Calculate TRIR, DART, and severity rates. The incident is closed only when all obligations and corrective actions are verified complete.

Live Incident Timeline — INC-2026-0142

10:23 AM · Field Report

Chemical spill reported — Building A, Bay 4

John Smith via mobile · GPS: 37.7749, -122.4194

10:23 AM · Auto-Route

EHS Manager notified (Sarah Johnson)

Severity: Medium · Type: Environmental Release

10:24 AM · Graph Analysis

3 obligations generated

OSHA 300 · OSHA 301 · Cal/OSHA 8-hr report

10:24 AM · Urgent

Cal/OSHA notification deadline: 6:23 PM today

Contact: (800) 321-6742 · Countdown active

10:45 AM · Investigation

Investigation started — Sarah Johnson

5-Why template initiated

11:30 AM · Evidence

Photos and witness statement uploaded

3 photos · 1 witness statement

02:15 PM · CAPA

2 corrective actions assigned

Mike Davis · Due: Feb 21, 2026

03:00 PM · Compliance

Cal/OSHA notification submitted

Confirmation #: CA-2026-08471

Capabilities

Complete Incident Management

Every capability you need — from first report to final resolution — built on the Compliance Intelligence Graph.

Mobile-First Reporting

Guided incident forms with photo capture, GPS tagging, voice-to-text, and offline mode. Works on any device without app installation. Barcode scanning for chemical container identification links directly to SDS data in the graph.

Root Cause Analysis

Built-in 5-Why, fishbone (Ishikawa), and fault tree analysis templates. Investigation workflows guide evidence collection, witness interviews, contributing factor identification, and root cause determination. Findings link to graph entities for pattern detection.

CAPA Management

Track corrective and preventive actions from assignment through verification closure. Due dates, responsible parties, priority levels, photo evidence of completion, and multi-level approval workflows. Escalation rules for overdue actions. Enterprise-wide CAPA sharing.

OSHA Forms 300/300A/301

Automatic OSHA recordkeeping with intelligent recordability determination based on 29 CFR 1904.7. Electronic Form 300 Log, 300A Annual Summary, and 301 Incident Report generation. CSV export for OSHA ITA bulk submission. Annual summary signing workflow for executive certification.

Emergency Release Notifications

When a chemical release exceeds reportable quantities, SafeGenics generates EPCRA Section 304 notifications with all required data points: chemical name, quantity released, time and duration, release medium, health risks, and precautionary measures. Contact information for SERC, LEPC, and NRC pre-populated.

Smart Notifications & Escalation

Role-based alerting ensures the right people are notified based on incident type and severity. Configurable escalation chains trigger when response deadlines approach. OSHA 8-hour and 24-hour reporting countdown timers with automated reminders to responsible parties.

Safety Analytics & KPIs

Real-time dashboards for TRIR (Total Recordable Incident Rate), DART (Days Away, Restricted, or Transferred), severity rate, and leading indicators. Trend analysis across facilities, departments, and time periods. Benchmarking against industry NAICS-code averages from BLS data.

Multi-Site Management

Centralized incident management across all facilities with location-specific regulatory mapping. The graph knows which state, county, and local jurisdictions apply to each facility. Aggregate reporting for enterprise-level visibility with drill-down to individual sites.

Graph-Connected Intelligence

Incidents don’t exist in isolation. SafeGenics links incidents to chemicals in your inventory, SDSs on file, Tier II thresholds, and regulatory obligations. When a spill involves a chemical, the system instantly knows its hazard classification, storage locations, exposure limits, and every regulation that applies.

Comparison

How SafeGenics Compares

Most EHS platforms treat incident management as a standalone module. SafeGenics connects incidents to your entire compliance ecosystem through the graph.

Capability	SafeGenics	Legacy EHS Platforms	Standalone Tools
Incident capture & investigation	✓ Full	✓ Full	✓ Full
OSHA 300/300A/301 generation	✓ Full	✓ Full	⚡ Partial
OSHA ITA electronic submission (CSV/API)	✓ Full	⚡ CSV only	–
EPCRA §304 emergency release automation	✓ Full	–	–
CERCLA release RQ threshold checking	✓ Automatic	–	–
Incident → chemical → regulation linking	✓ Graph-powered	⚡ Manual	–
State-specific notification rules (50 states)	✓ Built-in	⚡ Limited	–
AI-powered PSIF identification	✓ Graph + AI	✓ AI	–
Root cause → systemic pattern detection	✓ Cross-facility	⚡ Single site	–
Chemical inventory integration	✓ Native graph	⚡ Separate module	–
Tier II impact analysis from incidents	✓ Automatic	–	–
Regulatory drift detection & impact alerts	✓ Continuous	–	–

"Large SDS Platforms" includes VelocityEHS/MSDSonline, Chemwatch, 3E/Verisk. "Manual / Binders" includes paper-based and spreadsheet-managed SDS systems.

OSHA ITA Compliance

Electronic Recordkeeping Made Simple

OSHA’s expanded electronic submission requirements affect more employers than ever. SafeGenics handles the complexity so you don’t have to.

Who Must Submit Electronically

250+ employees (any industry)

Must submit Form 300A annually. Already required since 2017.

100+ employees in high-hazard industries

Must submit Forms 300, 300A, and 301. New requirement effective 2024. Industries listed in Appendix B to Subpart E of 29 CFR 1904.

20–249 employees in designated industries

Must submit Form 300A annually. Industries listed in Appendix A to Subpart E of 29 CFR 1904.

How SafeGenics Helps

✓ Auto-populated OSHA forms

Incident data flows directly into Forms 300, 300A, and 301 — no re-entry

✓ ITA-ready CSV export

Export data in the exact CSV format OSHA’s Injury Tracking Application requires for bulk upload

✓ API submission support

Direct API integration with OSHA’s ITA for automated submission

✓ Executive signing workflow

Form 300A must be signed by a company executive before posting. SafeGenics manages the approval chain.

✓ 5-year retention compliance

OSHA requires forms to be retained for 5 years. SafeGenics handles secure, immutable archival automatically.

✓ March 2 deadline tracking

Automated reminders and status dashboards for the annual electronic submission deadline

Safety Analytics

Metrics That Matter

Real-time safety KPIs that go beyond lagging indicators. Track the metrics OSHA inspectors, insurance carriers, and prequalification screeners evaluate.

TRIR

Total Recordable Incident Rate — auto-calculated per 200,000 hours worked

DART

Days Away, Restricted, or Transferred — tracks lost-time impact

SR

Severity Rate — measures total days away per 200,000 hours

EMR

Experience Modification Rate — insurance cost impact tracking

Enterprise Safety Dashboard — All Facilities

TRIR (YTD)

1.82 ▼ 23% vs. prior year

DART Rate

0.94 ▼ 18% vs. prior year

Near Miss Ratio

8.4:1

▲ Improving reporting culture

Avg. Resolution

4.2 days

▼ 73% faster than benchmark

FAQ

Frequently Asked Questions

What makes SafeGenics different from other incident management software?

Most incident management tools are standalone — they capture and track incidents but don’t connect them to your broader compliance ecosystem. SafeGenics is built on a Compliance Intelligence Graph that links every incident to the chemicals involved, the regulations that apply, the thresholds that matter, and the obligations that result. When a chemical spill occurs, SafeGenics doesn’t just log it — it instantly determines whether you need to notify the SERC, LEPC, NRC, or state agency, and generates the notification with all required data fields pre-populated. No other platform does this automatically.

Does SafeGenics handle OSHA's new electronic submission requirements?

Yes. OSHA’s expanded electronic recordkeeping rule (effective 2024) requires establishments with 100+ employees in high-hazard industries to submit detailed Forms 300 and 301 data through the Injury Tracking Application (ITA), in addition to Form 300A. SafeGenics automatically generates all three forms from your incident data, exports them in the exact CSV format the ITA requires, and supports API submission for automated filing. The annual deadline is March 2 for the previous calendar year’s data. SafeGenics also manages the executive signing requirement for Form 300A and tracks the February 1 – April 30 posting window.

How does EPCRA Section 304 emergency release notification work?

When a facility accidentally releases an Extremely Hazardous Substance (EHS) above its reportable quantity, EPCRA Section 304 requires immediate notification to the State Emergency Response Commission (SERC) and Local Emergency Planning Committee (LEPC). If the substance is also a CERCLA hazardous substance, the National Response Center must be notified at (800) 424-8802. The notification must include: the chemical name, whether it’s an EHS, estimated quantity released, time and duration, release medium (air, water, land), known health risks, precautionary measures, and a contact person. A written follow-up report must be submitted as soon as practicable. SafeGenics automates all of this — the graph knows which chemicals are EHS-listed and their RQs, so the moment a release is reported, the system calculates whether notification is required and generates it with all required fields.

What are the OSHA reporting timelines for serious incidents?

All employers, regardless of size or recordkeeping exemption status, must report to OSHA: work-related fatalities within 8 hours, and work-related in-patient hospitalizations, amputations, or loss of an eye within 24 hours. This is separate from recordkeeping — even employers with fewer than 10 employees who are exempt from maintaining OSHA logs must still report these events. SafeGenics tracks these timelines with countdown timers and automated escalation to ensure you never miss a mandatory reporting window.

Can SafeGenics handle state-specific incident reporting requirements?

Yes. While federal OSHA and EPCRA set the baseline, many states impose additional requirements. For example: California (Cal/OSHA) requires serious injuries and illnesses to be reported within 8 hours to Cal/OSHA and imposes penalties up to $162,851 for willful violations. Florida requires EPCRA release notification within 15 minutes via the State Watch Office. Rhode Island requires reporting of any release regardless of quantity. Kansas mandates written follow-up within 7 days of a release. SafeGenics maintains a continuously updated database of state-specific requirements, notification contacts, and form formats across all 50 states, updated quarterly as regulations change.

How does SafeGenics calculate OSHA recordability?

SafeGenics determines OSHA recordability based on the criteria in 29 CFR 1904.7. An injury or illness is recordable if it results in: death, days away from work, restricted work or transfer to another job, medical treatment beyond first aid, loss of consciousness, or a significant injury or illness diagnosed by a physician or licensed healthcare professional. The system guides the reporter through a decision tree to accurately classify each case. Recordable incidents are automatically entered on the OSHA 300 Log with the correct columns for case classification, days away, and days of restriction.

What investigation methods does SafeGenics support?

SafeGenics includes built-in templates for three investigation methodologies: 5-Why Analysis for systematic root cause identification through iterative questioning, Fishbone (Ishikawa) Diagrams for categorizing contributing factors across people, methods, machines, materials, environment, and management, and Fault Tree Analysis for complex events requiring Boolean logic to trace failure paths. Each method is integrated with the graph — root causes identified in one facility’s investigation automatically surface as risk factors at other facilities with similar chemical profiles, equipment, or processes.

How does incident data connect to Tier II reporting?

This is where the graph architecture pays off. When a chemical release incident occurs, SafeGenics automatically evaluates the impact on your Tier II obligations. If the release changes your maximum daily amount or average daily amount for a chemical at a facility, those values are updated in your chemical inventory. If a release triggers a change in storage conditions or locations, that’s reflected in your Tier II data. And if a release results in an EPCRA Section 304 notification, that event is cross-referenced in your next Tier II submission for complete regulatory traceability. No other platform connects these dots automatically.

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